Accounts Payable | Administration
POSITION: Accounts Payable
LOCATION: Westchester Country Club | Rye, NY
DEPARTMENT: Administration
COMPENSATION: Non-Exempt (Overtime eligible), Benefits, $20.00-$22.00 per hour commensurate with experience
REPORTS TO: Controller, Assistant Controller
POSITION OBJECTIVE:
Responsible for Westchester Country Club Accounts Payable function, by ensuring all vendor invoices are processed accurately, paid according to WCC accounting standards and in a timely fashion. Other office duties may include scanning, filing and maintaining accurate invoice files (paper and digital records).
ESSENTIAL JOB FUNCTIONS:
Daily Functions:
- Daily contact with various departments regarding invoice approvals and returns
- Daily input of invoices into WCC Accounts Payable computer system (Jonas)
- Auditing of invoices for proper approvals (Audit Stamp, G/L Distribution)
- Auditing of invoices for proper sales/use tax
- Handling all vendor inquiries
- Producing manual checks
- Maintaining check number sequence log
- Maintaining computerized vendor file
Weekly Functions:
- Select items for payment
- Print checks
- Attach documentation to checks and submit for signatures
- Forward signed checks for review and mailing
- Cancel and File paid bills
Monthly Functions:
- Ensure all invoices are entered into computer system
- Assist with accruals at month’s end
- Run month end reports and make sure G/L balances to A/P aging
Annual Functions:
- Process, print and distribute 1099’s
INCIDENTAL DUTIES:
The above list of essential job functions describes the general nature and level of work being performed in this job. It is not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.
PERFORMANCE EXPECTATIONS:
- Ability to manage all A/P functions from processing to paying invoices and maintaining appropriate records
- Quickly familiarizing with WCC Accounts Payable process, vendors and various functions of WCC
- Responsible for ensuring all invoices are handles professionally and paid appropriately according to WCC accounting standards and that proper records (digital and paper) are maintained
- Demonstrated job accuracy and attention to detail
- Positive attitude and willingness to help team members when needed
JOB QUALIFICATION STANDARDS:
The following describes the general qualifications and physical, sensory and mental abilities normally associated with performing the essential functions of this position.
EDUCATION AND EXPERIENCE:
- Minimum Associates degree in Accounting with 2 to 5 years of A/P experience or Bachelor’s degree in Accounting
- Knowledge of Chart of Accounts
- Familiarity with all aspects of Accounts Payable
KNOWLEDGE AND SKILL REQUIREMENTS:
- Strong organizational skills and ability to multitask while being attentive to details
- Mathematical abilities (for accuracy purposes)
- Strong customer service/communication skills with vendors and WCC Members and Employees
- Computer literacy required i.e. Jonas or other A/P computer system and Microsoft Excel skills
- Various office / clerical skills
LANGUAGE AND COMMUNICATION SKILLS:
- Must be able to communicate and interact professionally with Members and employees in English language (verbal and in writing)
PHYSICAL, SENSORY AND MOTOR DEMANDS:
- Ability to work on a computer for extended hours
- Ability to move occasional file boxes
- Good visual acuity