Member Events and Activities Manager | Publicity Department

Rye, NY

POSITION: Member Events and Activities Manager

LOCATION: Westchester Country Club | Rye, NY

DEPARTMENT: Publicity

COMPENSATION: $28.00 to $30.00 per hour commensurate with experience, Non-Exempt (Overtime eligible), Benefits

POSITION OBJECTIVE:

The Member Events and Activities Manager plays an integral role within the Publicity department, assisting the Publicity Director in the planning and execution of Member events as well as acting as the department’s main point of contact for all Member inquiries.

 

ESSENTIAL JOB FUNCTIONS:

- Act as the department’s point person, managing Member inquiries via phone, email and in the office

- Work closely with Sales & Catering department to organize Member activities and events, including reserving space and managing head counts

- Oversee seamless execution of Member events and activities, ensuring all Member and Guest requests are met

- Assist with planning and distribution of club communications, including the quarterly magazine and correspondence from the President’s office

- Organize and oversee set up of Member activities and events

- Assist with the planning of club’s Summer Camp, including managing registration paperwork and fielding all parent questions and requests

- Manage communications with third-party vendors

- Oversee seasonal Sports Program staff

- Assist with activity and event photography

 

INCIDENTAL DUTIES:

The above list of essential job functions describes the general nature and level of work being performed in this job. It is not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.  

 

PERFORMANCE EXPECTATIONS:

- Adhere to all WCC guidelines, policies, and procedures

- Carry out all reasonable requests made by the Publicity Director

- Availability to work a flexible schedule including weekends and holidays as per club events and activities schedule

- Maintain professional and helpful attitude at all times, demonstrating a clear willingness to contribute to projects when needed

- Ability to multitask and handle pressure in a professional manner

- Ability to work as part of a team


JOB QUALIFICATION STANDARDS:

The following describes the general qualifications and physical, sensory and mental abilities normally associated with performing the essential functions of this position. 

 

EDUCATION AND EXPERIENCE:

- Minimum of two years of experience planning, organizing, and running social events

- Marketing/Hospitality degree a plus

- Previous experience in luxury hotels or private Clubs preferred

 

KNOWLEDGE AND SKILL REQUIREMENTS:

- Proficient in Microsoft Word and Excel

- Proficient in Mac platform

- Proficient in Adobe InDesign

- Proficient in Adobe Photoshop

 

LANGUAGE AND COMMUNICATION SKILLS:

- Must be able to communicate and interact professionally with Members and employees in English language (verbal and in writing)

- Friendly and courteous demeanor at all times

 

PHYSICAL, SENSORY AND MOTOR DEMANDS:

- Able to function in a fast-paced and deadline driven environment

- Frequent standing for extended periods of time

- Frequent walking to collect/deliver goods, as well as execute event/activity set up

- Regular lifting and moving of boxes/materials up to 15 pounds

JOB CODE: 12032779